How To Export G Suite Emails In Case if An Employee Leaves a Company
When an employee leaves the organization it is necessary to save the backup of the data before deleting. Get to Know How to export G Suite Emails in case if an employee leaves an organization.
G Suite formerly known as Google Apps for work is a set of Web-based productive applications and services developed by Google. Through G Suite account the user can access the powerful applications such as Calendar, Docs, Slides, sheets forms, Hangout and plus. So G Suite provides a wide range of web based application and services so that organization can communicate, collaborate and can store the data.
Consider a scenario when an employee leaves an organization, their Google apps / G Suite account remains active until a G suite administrator takes action. The former employee still receives emails in their inbox and all the documents of the Google drive of G Suite account still display the former employee as a file owner. So, in that case, the G Suite administrator has to take the action. It has to save the data of the former employee and transfer the data into some other accounts. So it is necessary for the G Suite admin to export Gmail emails before deleting the data.
In this article, We will discuss how to export G Suite emails in case if an employee leaves the organization and also various advantages of the G suite account. Before deleting the G Suite account data the G Suite administrator can easily save the backup copy of the data in PST / EML / MSG / MBOX file format by using the G Suite backup Software.
Advantages of G Suite account
1- Provides You Email account ownership – In case if the employee leaves the company the G suite administrator can immediately change the password or can forward any emails sent to their address. G Suite admin can also access all of that employee history so it gives you email account ownership.
2-Document Sharing– With the help of G Suite account it is easy to share documents with your other team members when you are on the same G suite account.
3. More File Storage Facility– We know that the default storage for free Gmail account is 15 GB. But for G suite basic it’s 30 GB per user.
Know How to Export G Suite Emails
Before deleting the employee data from the G Suite account the user can easily take the backup of the data by using this best Google Apps backup Tool. This software provides the option to save the Google Apps data from single or domain user account in PST / EML/ MSG/ MBOX file formats. No file size limitations are associated with this tool. By using this tool the user can save contacts as Vcard and calendar as a .ics file. The user interface of this utility is so simple so that technical and non-technical person can easily use this software with ease.
Follow the certain steps to Export G Suite Emails To other file formats
- Download and Install the G Suite Backup Software.
- Select the option from the Single user or Domain user.
- Provide the credentials of G Suite account.
- Select the File format from PST / EML / MSG / MBOX to save the backup.
- Select the items from Emails, contacts, calendar, documents etc.
- Browse the location to save the backup data at the desired location.
6. Click on Start button to download the data.
From the above write up one can get the ideas how to export G Suite emails data in case if an employee leaves a company. So before deleting the account of an employee the G suite Admin can take the backup of the data. To take the backup of the data the user can use G Suite backup software, which can easily save the backup data in desired file formats in just a couple of clicks.